Code for Invigilators:
All invigilators shall report to the Centre Superintendent (C.S.) at least 30 minutes before the commencement of the examination on the first day and 20 minutes before on successive days/sessions of examinations.
The invigilators shall count the number of answer books and verify with the number of candidates allotted to them.
The invigilators shall go to the examination room/hall allotted to them 15 minutes before the commencement of the examination with relevant examination material and ensure that no chits or any other materials are present in the block/room/hall/toilets.
The candidates shall be admitted into the examination hall only after the invigilation(s) have entered it.
The invigilator shall announce to the students to leave the books, papers and other reference materials etc., outside the examination hall and read out to them the following warning note:
“All the candidates in the examination hall should search their desks, tables, pockets & other belongings before the distribution of Question Papers and, if any such paper/notes/manuscripts or written material are found, must handover the same to the invigilator”.
Ten minutes before the commencement of examination, the answer books shall be distributed to those candidates only, who are seated in the examination hall and shall not be placed on any vacant seat.
The invigilator shall distribute the question papers to the candidates seated in the examination hall only when the bell of the commencement of examination is rung.
Candidates shall not be allowed to leave the examination hall/room before the completion of first two hours. However, if a candidate wants to leave early, he/she may be allowed after half an hour but he/she will not be allowed to take away the question paper with him/her.
The invigilator shall put his signature at the place marked ‘invigilators signature’ only after ensuring that, the candidates have taken their seats and have entered the correct roll number and other particulars required on the cover page of the answer book, checking the identity of the candidate with his photo on admit card and office copy of admission card, and shall obtain the signature of the candidates on attendance report sheet.
The invigilator shall remain alert in the examination hall and shall attend to the requests of the candidates for supply of the graph sheets & other relevant material.
Invigilator shall ensure that any undesirable material brought by the candidates with them is placed outside their block at their own risk.
Whenever, any candidate wishes to change his pen/ink, the invigilator shall not put his signature in the answer book anywhere but the university fascimile seal should be affixed using royal blue ink only.
If any student has not brought his/her admission card, the matter shall be brought to the notice of the C.S. for issuing permission after his satisfaction.
If any candidate is absent, the word ABSENT shall be written in capital letters in the appropriate column of the attendance sheet, preferably in red ink, only after 30 minutes from the commencement of the examination.
After half an hour of the commencement of the examination, the spare answer books and question papers shall be returned to the supervisors or his representative when he/she visits the examination hall.
The invigilator shall not accept the answer book of any candidate without ensuring that, it bears his/her correct University roll number and other information asked on the title page of the answer book.
The invigilator shall in no case allow any candidate to use unfairmeans in the examination hall.
The candidate going for toilet should be escorted properly, however frequent use of toilet by the candidate should be discouraged not more than one person in the toilet at any given point.
While the examination is going on, the invigilators shall, keep on taking rounds in the hall, not indulge in chit-chat with other invigilators and not read magazine, newspaper or engage in similar activity note related to his/her examination duty.
The invigilators shall ensure that there is no communication among the candidates in the examination hall.
The invigilator shall not permit any unauthorized person to enter or to move around the examination rooms.
The violations of instruction by any candidate shall be brought to the notice of the C.S. immediately and a written report is to be made regarding such cases to the University by the C.S.
Smoking and chewing of tobacco etc. in the hall or around it where the examination is in progress is strictly prohibited.
The invigilators should note that, a signal bell shall be given as under:
First bell shall be given 15 minutes before the commencement of the examination for allowing the students to enter the examination room.
Second bell shall be given at the beginning of the examination for distribution of the question papers (i.e. at the time of commencement of examination)
Third bell shall be given 10 minutes before the closing time, when no student is allowed to leave the examination hall and
The final bell shall be given at the conclusion of the examination.
After the expiry of the time of the examination, when the final bell is given, the invigilator shall announce in loud voice “STOP WRITING PLEASE” and collect the answer books and arrange them roll number wise and hand over to the authorized officials in C.S. office alongwith other reports. Students shall not be allowed to leave the examination hall till all the answer books are collected.
The invigilator shall be personally held responsible for the loss/misplacement of any answer book before handing over to the office of the Centre Superintendent.
While taking rounds of the examination hall, if the invigilator notices that any candidate is indulging in unfairmeans he/she shall immediately take in his/her possession the candidate’s answer book, question paper, and the materials which he/she has used or intended to use for copying and immediately report the matter to the Centre Superintendent/Assistant Centre Superintendent. He should not allow the candidate to leave the examination hall till the Centre Superintendent comes to the examination hall and takes over his charge. If the student wants to continue with the exam he may be issued second answer book.
Any dereliction of duty on the part of the invigilator shall be taken seriously and the C.S. shall take necessary action as per the guidelines of the University and report the same to the COE immediately.
Whenever a Flying Squad of the University makes a surprise visit, the invigilator shall allow them to enter the examination hall for surprise check only after ensuring their identity.
The invigilators shall not leave the college premises until, they personally hand over the answer books to the C.S. and return the relevant material given to them.
Invigilators shall supervise to ensure that no malpractices are carried out. Serious action may be initiated against an invigilator who, encourages any malpractices by any student.
Check & verify the entries & signature of examinee on answer books.
Take signature of examinees on attendance sheet
Compare the photo & signature of examinee with the office copy of admission card on the first day of examination.
Complete the invigilators statement with signature of both invigilators on duty.
(1) The President / Pro-President shall, appoint a team of not less than three teachers, out of which at least one shall be a lady teacher, senior in the services as University flying squad.
(2) The flying squad shall have the following functions and duties, namely;
(a) to keep a strict watch at and around the examination rooms/centre to ensure general discipline more particularly during the first half an hour of the commencement of examination;
(b) to visit every examination room more than once during the continuance of the examination;
(c) to take physical search of any candidate who is suspected of either possessing material liable to be used as unfairmeans or actually using such material;
(d) to seize the answer book of a candidate who is found in possession of or actual use of any unfairmeans material or has indulged an act of disorderly conduct and to allow the candidate the option of continuing the writing of answers for which a fresh answer book may be issued;
(e) to report immediately to the CS all cases of unfairmeans made out by it.
Code for Students:
Write on each ruled line. Please do not waste pages unnecessarily.
Make all due entries on the cover page very carefully & only at the space provided for the purpose.
Leave two line space after completion of answer of each question or part thereof.
Bringing cell phone/programmable calculator (i.e. having memory capacity of more than six numbers)/communication devices in the examination hall are strictly prohibited. Exam conducting authority shall not be responsible for the safe custody of such articles. However, use of scientific calculator is permitted.
The examination will commence as per programme of Examination to be notified separately. The doors will be opened, on the first day half an hour before and on successive days 15 minutes before the scheduled time. No candidate will be admitted after half an hour of the commencement of the examination.
A seat with his/her roll number will be allotted to each candidate and an answer-book to write the answers will be issued in the examination hall. Candidates are required to find and occupy only the seats allotted to them.
No candidate, without the special permission of invigilator, shall leave his/her seat or the examination rooms till the end of the examination.
During the course of examination, the candidates shall be under the discipline and control of the Centre Superintendent and shall obey all orders issued by the Superintendent in all matters relating to the Examinations.
Urinals for use of examinees shall be provided by the centers and every examinee shall be required to use one of those urinals only.
Candidates should note carefully that the questions required to be answered in separate answer books, are invariably answered in separate answer books. If they fail to do so, questions of only one section will be examined and those of the other section will be treated as cancelled.
Where candidate changes ink while he/she is answering a paper, he/she should bring this fact to the notice of the invigilator on duty who will record this fact at the appropriate place and affix the Controller of Examinations fascimile stamp.
Candidates should note carefully that it shall be deemed an offence amounting to cheating if they write answer to the same question more than once.
Candidates must write the words “The End” at the end of the last answer in the answer book & cross all the blank pages of his answer book.
No candidate should leave any blank page in between any two answers in the answer book. If a page or two is/are inadvertently left blank the letters “P.T.O.” must invariably be written on such page or pages for the notice of the examiner.
Candidates shall not leave the Examination Hall/Room without handing over their answer books to the invigilator.
Candidates should not write their Roll Nos., Names, Enrolment Nos. or make any other sign or mark inside their answer books. Any breach of this instruction is liable to be penalized.
All candidates are required to bring their own pens and to use blue/black ink only for answering their question papers. They should not bring any text books or notes with them in the Examination Hall/Room.
Candidates are forbidden from writing answers (or anything else) on the question paper given to them or on their admission card.
Candidates should read the question paper and the instructions carefully before they begin to write their answers.
A candidate found guilty of use of unfairmeans or disorderly conduct at or in connection with the examination or violation of the preceding rules or personal approaches to the examiner concerned will be liable to severe action under the rules. The superintendent, if needed will also give him personal hearing. If the candidate refuses to give his/her statement on the spot and/or refuses to sign the material recovered or leaves the centre without giving his statement or if he/she is found guilty of showing disorderly conduct, a notice will be sent to him/her under registered cover calling upon him/her to show cause why action should not be taken against him/her for using unfair means and/or showing misconduct. Such cases will be decided by the University in absentia on the basis of the report of the invigilator /Centre Superintendent and the reply, if any, received from the candidate and no representation or protest from him/her will be entertained afterwards.
No enquiries by telephone or post concerning results will be answered by the Registrar/C.E. Candidates must wait for the announcement of their results on the authorized web sites.
No guarantee is given to the candidates regarding the order of the question papers.
In case the original Admission Card is lost, its duplicate copy may be issued on receipt of an application through the proper channel alongwith a fee announced separately for the same. However, during the period of examination on a particular day the center superintendent may allow a candidate after satisfying himself about the candidate’s identity.
Candidates are required to answer their question paper in English only.
If a candidate/candidates boycott any paper / examination, it shall be at his/her own risk.
Smoking and other intoxicants are strictly prohibited in the Examination Hall.
The candidates are required to assign the same number to a question in the answer book as assigned to it in the question paper.
Complaints against question paper, if any, should be submitted to the University through the Centre Superintendent concerned within forty eight hours from the date of the examination for the paper concerned, after which no complaint shall be entertained.
All court cases will be subject to the Jurisdiction of the University head quarter, Bhilwara.
CODE FOR CONDUCTING WRITTEN EXAMINATION FOR PERSONS WITH DISABILITIES:-
The University in view of a uniform and comprehensive policy across the country for persons with disabilities for written examination taking into account improvement in technology and new avenues opened to the person with disabilities providing a level playing field. This Policy will have flexibility to accommodate the specific needs on case-to-case basis.
There is no separate criteria for regular and competitive examinations.
The facility of Scribe/Reader/Lab Assistant will be available to any person who has disability of 40% or more, if so desired by the person.
The candidate will have the discretion of opting for his own scribe/reader/lab assistant or request the Examination Body for the same. The examining body may also identify the scribe/ reader/ lab assistant to make panels at the District/ Division/ State level as per the requirements of the examination. In such instances, the candidates shall be allowed to meet the scribe a day before the examination so that the candidates gets a chance and verify whether the scribe is suitable or not.
Criteria like educational qualification, marks scored, age or other such restrictions for the scribe/ reader/ lab assistant shall not be fixed. Instead, the invigilation system shall be strengthened, so that the candidates using scribe/ reader/ lab assistant do not indulge in mal-practices like copying and cheating during the examination.
There will also be flexibility in accommodating any change in scribe/ reader/ lab assistant in case of emergency. The candidates will also be allowed to take more then one scribe/ reader for writing different papers especially for languages.
Persons with disabilities will be given the option of choosing the mode for taking the examinations i.e. in Braille or in the computer or in large print or even by recording the answers as the examining bodies can easily make use of technology to convert question paper in large prints, e-text, or Braille and can also convert Braille text in English or regional languages.
The candidates will be allowed to check the computer system one day in advance so that the problems, if any in the software/ system could be rectified.
The procedure of availing the facility of scribe will be simplified and the necessary details are to be recorded at the time of filling up of the forms. Thereafter, the examining body will ensure availability of questions papers in the format opted by the candidates as well as suitable seating arrangement for giving examination.
The disability certificate issued by the competent medical authority at any place will be accepted by the University.
The word “extra time or additional time” that is being currently used will be changed to “compensatory time” and the same will not be less than 20 minutes per hour of examination for persons who are making use of scribe/ reader/ lab assistant. All the candidates with disability not availing the facility of scribe will be allowed additional time of minimum of one hour for examination of 3 hours duration which could further be increased on case to case basis.
The candidates will be allowed to use assistive devices like talking calculator (in cases where calculators are allowed for giving exams), tailor frame, Braille slate, abacus, geometry kit, Braille measuring tape and augmentative communication devices like communication chart and electronic devices.
Proper seating arrangement (preferably on the ground floor) shall be made prior to the commencement of examination to avoid confusion or distraction during the day of the exam. The time of giving the question papers will be marked accurately and timely supply of supplementary papers ensured.
The examining body will also provide reading material in Braille or E-Text or on computers having suitable screen reading software’s for open book examination. Similarly, online examination shall be in accessible format i.e. websites, question papers and all other study material would be accessible as per the international standards laid down in this regard.
Alternative objective questions in lieu of description questions will be provided for Hearing-Impaired persons, in addition to the existing policy of giving alternative questions in lieu of questions requiring visual imputes, for persons with Visual Impairment.
CODE FOR CONDUCTING WRITTEN EXAMINATION FOR CANDIDATES SUFFERING FROM ANY TYPE OF INJURY:
(1) The CS may allow an amanuensis on the request made by a candidate suffering from any of the following physical handicaps:
(a) Whose dominant hand is in a plaster cast due to fracture or injury;
(b) who is suffering from Arthritis and other painful conditions of dominant hand;
(c) who is suffering from nerve injuries under paralytic condition of dominant hand;
(d) who is suffering from any condition caused by an accident during examination or otherwise interfering with writing performance of dominant hand.
(2) An amanuensis shall be provided subject to the following conditions: -
(a) The CS is satisfied that the request is genuine.
(b) The amanuensis is a student of the standard specified below and selected/approved by the CS –
For Post Graduate Examination : A student of UG classes
For Under Graduate Examination : A student of senior secondary classes
(c) A candidate’s request for grant of an amanuensis is accompanied by a medical certificate from an orthopedic surgeon/specialist in orthopedic surgery duly countersigned by the senior medical officer of the concerned hospital.
(d) The candidate shall remit to the University an amount equal to double the amount payable to an invigilator for the total number of sessions in which he is to be examined.
(3) (a) Half an hour extra time may be given to a physically handicapped candidate who has defect in his dominant hand and/or his fingers and to whom no amanuensis has been allowed by the CS.
(b) The candidates having writing disabilities (caused due to fracture, Arthritis, nerve injuries etc.) may be provided the facility to use computers (without internet facility) for answering questions in place of allowing amanuensis to write answers. The printed copy of the answers shall be evaluated by the examiners as in case of other students.
(4) (a)The CS shall report each such case to the CE with full details about both i.e. candidate and the amanuensis, on the prescribed form.
(b) The words ‘Answers written by the amanuensis’ shall be written in red ink by the CS on the top (left side) of the title cover of the answer books.
The CS shall allow an amanuensis to a candidate after obtaining declaration from him and the amanuensis to the following effect
I ………………………………son of Shri…………………………….. resident of ………………………………………………………… do hereby affirm as under:
(1) That I have suffered an injury as a result of an accident on ………….……………
(2) That I was treated by Dr……………………………………………………………………… and that the Medical Certificate furnished by me from the Principal Medical and Health Officer of the District, is a genuine one.
(3) That the amanuensis Shri ……………………………son of ………………………….………. Resident of …………………………………….is a student of ………………………..………...
I understand that the permission granted by the CS for amanuensis is purely provisional. If any of my statements are found to be incorrect, my examination may be cancelled without prejudice to any legal action that may be taken in the matter by the University.
Signature of the candidate with full local postal address
Cell-phone No…………………..……….. Phone No. ……………..……...
I …………………………..…………… son of Shri……………………………………….. resident of …………………………………………… do hereby affirm as under:
(1) That I am a student of ……………..………….of…………………………………..college
(2) That I have been asked to act as an amanuensis for …………..…………….son of………………………………..resident of ……………………………….……….……………... ……………………. who has met with an accident and is not in a position to write in the examination himself.
I understand that if any of the statements made above are found to be incorrect I am liable to face legal action which may be taken by the University in this matter.
Signature of the amanuensis with full local postal address
Cell-phone No………………….………….. Phone No. …………………….……...